A webinar audience joins from laptops and phones across cities and time zones, so clarity about timing and access matters most. With Ocvite you can design a professional invite, add the session time, speakers and your Zoom, Google Meet or Teams joining link in the event details, and collect RSVPs.
Put the topic, speakers, time zone and joining link in one place so registrants can find everything minutes before the session.
| Capability | What it does |
|---|---|
| Joining link in details | Add the Zoom, Meet or Teams link, meeting ID and passcode in the event details; the session itself runs on your platform. |
| Pre-session reminders | Remind registrants before the start time so the joining link is fresh in their inbox or chat. |
| Views and responses | See how many people opened the invitation and how many confirmed, useful for estimating online turnout. |
| Join-ready on mobile | Many attendees open the invite on their phone, so the time, speaker and link stay readable on small screens. |
| Tone | Sample wording |
|---|---|
| Professional | [Company Name] invites you to a webinar on [Topic] with [Speaker Name] on [Date] at [Time] IST. The joining link is in the invitation details. Please RSVP by [RSVP date] so we can share session resources with you. |
| Global audience | Join [Speaker Name] online for a session on [Topic] on [Date], [Time] IST / [Time] GMT. Bring your questions for the Q&A. Find the meeting link in the invite and confirm by [RSVP date]. |
| Short WhatsApp | Hi [Name], our webinar on [Topic] starts [Date] at [Time]. Forty-five minutes plus Q&A. The joining link and speaker details are in this invite. Tap to RSVP by [RSVP date]. |
Answers to common questions about creating, sending and tracking webinar invitations.
Set up the session on your video platform first. Then choose a webinar template in Ocvite, add the topic, speaker photos and the date and time with time zone. Paste the joining link, meeting ID and passcode into the event details and share the invite by email or WhatsApp.
Include the topic, the speakers and their roles, the date, start time with time zone, expected duration and the platform being used. Put the joining link and any passcode in the event details, and mention whether there will be a Q&A, slides or a recording shared afterwards.
Webinars usually need less notice than in-person events because there is no travel. Sending invitations one to two weeks ahead works well, followed by a reminder a day before and another shortly before the start time. Reminders matter because online registrants often forget sessions they signed up for casually.
Registrants confirm through the invitation, and you can see attending, maybe and not attending responses alongside invitation views. Turnout for online sessions is often lower than confirmations, so treat these numbers as a guide when planning panelists, breakout rooms and the participant limit on your meeting platform.
No. Ocvite handles the invitation, RSVPs and reminders, while the session runs on the platform you already use, such as Zoom, Google Meet or Microsoft Teams. Simply add the joining link in the event details so every registrant can find it in the same invite they responded to.
Create, send and track invitations from one dashboard. Free to start.
Ask me anything about events